Exhibition Information & Sponsorship Opportunities

The BMSS Annual Meeting would not be possible without the very generous support of ALL our exhibitors and sponsors. The Societies are most grateful for your support and will proactively work to facilitate a productive event experience for your organisation. 

Prize sponsorship options: 

There are judged prizes for oral, flash oral and poster presentations, plus the Delegates’ Choice Poster Prize, which is voted for by conference attendees. Sponsorship of the prizes includes acknowledgements on the BMSS website, in the conference programme and abstract booklet and in rolling slides during the Meeting. 

  • Barber Prize (judged best ECS/ECR oral): £350  

  • Bordoli Prize (judged best ECS/ECR poster): £350  

  • B.N. Green Prize (judged best ECS/ECR flash presenter): £350  

  • Delegates’ Choice Poster Prize: £350  SOLD

Advertising opportunities: 

There are a number of single vendor/exclusive advertising opportunities at conference events, which include the display of pop-up banners (x2), advertising slides displayed on screens around the venue (where available), acknowledgements on the BMSS website and between-session slide decks, and a half-page advertisement in the conference abstract booklet. 

  • Single-vendor/exclusive advertising at the Dai Games Symposium (Monday 8th September 2025): £1,500  

  • Single-vendor/exclusive advertising at the Inclusive Social Supper Event (Monday 8th September 2025): £1,750  SOLD

  • Single-vendor/exclusive advertising at the Pre-Dinner Reception (Tuesday 9th September 2025): £1,475  

  • Single-vendor/exclusive advertising at the Conference Dinner (Tuesday 9th September 2025): £2,000  

Branding and messaging opportunities: 

  • Conference registration badge branding and messaging is available (£1,950), which includes company branding on the rear of delegate badge inserts, option to supply company-branded lanyards, plus a half-page advertisement in the conference e-Abstract booklet and in rolling slides during the Meeting. 

 

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  • Sponsorship of the Post-Meeting Digital Content is available (£1,950), which includes company branding on the presentation title slides (presentations are available to all registered delegates for 30 days post-meeting) plus a half-page advertisement in the conference e-Abstract booklet and acknowledgements on the BMSS website and in the conference programme.  

Alternate Sponsorship Options: 

The BMSS welcomes suggestions for alternative sponsorship arrangements. If you have an original sponsorship proposition, we would like to discuss that with you. Please contact the BMSS Meetings Secretary, Lindsay Harding, to develop your idea: meetingssec@bmss.org.uk. 

Exhibition: 

The exhibition will take place in the Lennox suite. Posters and catering will also be in this room to maximise footfall. A floorplan of the venue is included below, showing the location of the exhibition plots. 

Note: Yellow Boxes denote bookable plots. Black boxes denote booked plots. 

 

Standard exhibition plots are 3 x 2 m and include the following: 

  • 2 x full registration badges for the conference, Dai Games Symposium and Inclusive Social Supper (note that the Conference Dinner and Pre-Dinner Reception are not included and are charged separately). These badges are issued in your company’s name, therefore, they can be transferred as long as a maximum of two staff are on-site at any one time. Note: Additional personnel attending the in-person meeting will need to register here as a delegate before the 17th of August 2025 registration deadline. 

  • Furniture (a table with tablecloth and two chairs) and power (2 x 13 Amp power sockets) 

There are 40 plots available, so early booking is advised. Multiple adjacent plots can be reserved on a first-come, first-served basis (see prices below). 

Exhibition Prices: 

  • Single plot (6 sqm): £1,599 

  • Double plot (12 sqm): £2,999 

Please see the Edinburgh International Conference Centre venue information webpage for further details.  

Note: The three parallel scientific sessions are being held in Lennox 3, Lammermuir and Lowther rooms. 

Exhibition Booking Procedure: 

  1. Please refer to the exhibition floor plan above and select your preferred position(s). 

  1. Please e-mail the BMSS Meetings Secretary to provisionally reserve your position(s): meetingssec@bmss.org.uk Your nominated position(s) will be held for five (5) working days only. 

  1. Please download the Exhibition Booking Form (see Resources Section at the bottom of this page) and complete the form within 5 working days, and return it as a signed pdf to meetingssec@bmss.org.uk. 

  1. On receipt of your completed booking form, the BMSS will e-mail you to confirm the booking. 

Conference Dinner: 

This event provides partner organisations with an exceptional opportunity to network informally with key members of the UK Mass Spectrometry Community (i.e., Principal Investigators). 

The dinner will be held at 8.00 pm on the evening of Tuesday 9th of September in the Cromdale Hall at the EICC, with a Pre-Dinner drinks reception held in the adjacent Champagne Bar from 7.00 pm. 

Colleagues requiring more specific dietary options (including vegetarian) or with accessibility requirements should indicate their preference on the conference dinner online purchase form. 

Please follow this link to the Conference Dinner bookings page. 

Note: Formal Conference Dinner booking closes at midnight on the 17th of August 2025.

RESOURCES: 

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BMSS2025 Exhibition Booking Form

View Resource